NI Adaptation Planning Toolkit

NI Adaptation

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NI Adaptation Planning Toolkit

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Step Three

Identify and prioritise actions

Aims

  • Write the adaptation plan and gain agreement for content (two further workshops with the extended working group)
  • Agree Plan, ownership and accompanying KPIs

Objectives

  • Develop Risk Register based on current and future risks identified in Step 2
  • Co–design Vision, Aims and Themes for your adaptation plan
  • Co–design Action Plan to address risk register (including acknowledging risks which require external actions).
  • Write adaptation plan.
  • Sign off adaptation plan (including Risk Register, Vision/Aims/Themes, Action Plan) with core working group, extended working group, other relevant senior staff and committee/public consultation as necessary.

Introduction

The real formulation of the plan takes place here, through development of a Risk Register and Action Plan. These form the basis of the adaptation plan, including timescales and any costing you choose to include. This must then be validated by heads of services involved and adopted through the means required by your organisation.

It is likely the case that in further review periods and iterations of the plan, actions will become more site-specific and detailed, while the level of internal capacity and understanding is further developed. Completion of this adaptation plan is just the first step in a continuous process of improvement and review for your council over the decades to come.

Step Three has 2 workshops:

After Workshop 1 you should now have a list of current and future impacts, as well as a list of council activities which already support adaptation. It is now time to turn this information into a set of risks statements, and then a risk register.

Workshops 2 and 3 are where you will bring what you have developed for discussion with the wider group. You should use your core working group to delegate work and steer the creation of these draft wherever possible.

The three drafts you have to create are:

  • 1) Risk Register
  • 2) Vision, Aims and Themes
  • 3) Action Plan

Guidance Document: Creating a Risk Register

Template: LGCAN Risk Register

Guidance Document: Vision, Aims and Themes

Guidance Document: Developing Your Action Plan

Link: Examples of Climate Indicators for England

These only need to be drafts for Workshop 2, which mostly focuses on the Risk Register and Vision/Aims/Themes. You will then further develop the Risk Register, Aims and the Action Plan with relevant internal staff (head of service etc…) before Workshop 3, based on the feedback. 

Workshop 2 Materials – for use at the meeting itself. These are templates so you will have to amend some of these with your own organisational logos, and adjust the agenda times etc. to fit your meeting.

Workshop 2 Draft Agenda

Workshop 2 Facilitator Agenda

Workshop 2 Template Presentation

Workshop 2 Worksheet Template

  • Between Workshops 2 and 3, the adaptation lead and core working group need to make amendments to the Risk Register and Vision/Aims/Themes based on the feedback. This may require consultation and further circulation of the draft plan, as workshop time is limted.
  • It is at this stage, with a more agreed Risk Register and plan structure that you can fully develop a draft action plan. This will likely require further one–to–one meetings, especially with Heads of Service, to agree ownership, costing and accuracy of actions.
  • The idea behind Workshop 3 is then bring the working group these components at a fairly advanced stage of development. When agreed at this meeting this will enable the adaptation lead to proceed to a final stage of development and agreement and complete the writing of the full adaptation plan document.

This final document may then pass by the group one final time before heading to elected members/senior staff to be passed.

  • Use feedback from Workshop 2 to further develop Risk Register and plan structure
  • Develop draft action plan, including one–to–one meetings with key staff to ensure buy–in and accuracy of the process
  • Further develop plan components ahead of Workshop 3 where you will undertake an exercise to understand how the Actions, Vision and Themes etc… link back to the Risk Register to see how the plan actually addresses the risks for the organisation.
  • Take special care to properly develop KPIs which are SMART and will hold the organisation to a high level of ambition.
  • Finalise plan and gain agreement through organisation processes.

Workshop 3 Materials – for use at the meeting itself. These are templates so you will have to amend some of these with your own organisational logos, and adjust the agenda times etc. to fit your meeting.

Workshop 3 Draft Agenda

Workshop 3 Facilitator Agenda

Workshop 3 Template Presentation

Workshop 3 Worksheet Template

Step Three Complete

Ensure you have a plan with ambitious aims and actions which meet the Risk Register and lay out clear organisational priorities for the years ahead. This must include strong governance, and clear outcomes which can hold the organsiation to a high level of ambition. By the time the document is agreed, you should have created a high level of buy-in due to the engagement from co-designing the plan. This needs to be supported through the implementation of the plan in Step 4.

Go to Step Four